Lehigh University Coordinator in Bethlehem, Pennsylvania

Summary:

The Coordinator is primarily responsible for the operational management of faculty affairs within the College of Business & Economics. Jointly with the Senior Associate Dean, this position is responsible for developing, overseeing, advising and administering processes and procedures associated with employment of faculty including recruiting, appointments, promotion, tenure and leaves of absence. The Coordinator is responsible for ensuring that all faculty related information is effectively maintained and communicated accurately to the Department Chairpersons, senior leadership and the Provost Office.

Accountabilities:

  1. Administration and management
  2. Collaborate with faculty and administrators in the Provost Office to develop and lead a cohesive and supportive administrative structure
  3. Perform SWOT (strengths, weaknesses, opportunities, threats) analyses of internal processes in order to develop new or change existing practices; develop and lead the implementation to ensure efficiency and accuracy, especially in regard to faculty hiring, renewals and reviews
  4. Advise faculty and Department leadership on a wide range of faculty rules and procedures including annual professional activity reports, sabbaticals, medical leaves and retirements
  5. Manage and oversee faculty review and renewal process each year working closely with the Associate Dean of Faculty and Research
  6. Oversees and manages visiting and adjunct faculty appointment process; including ACT 153 compliance and meeting visa requirements
  7. Research, resolve and provide accurate policy guidance to faculty and Department Chairs
  8. Faculty recruiting and onboarding
  9. Review and advise departments and search committees on faculty recruiting processes and procedures; determine effective advertising options; vet candidate pool for demographic representation
  10. Working with multiple College and University constituents, plan and organize candidate visits
  11. Oversee onboarding cycle from distribution of appointment letter through arrival on campus; manage hiring activities across departments to ensure a seamless onboarding process across functions
  12. Develop continuous assessment of the onboarding process; make enhancements to improve the new faculty members experience
  13. On behalf of new faculty, work closely with Lehigh's Office of International Affairs to ensure immigration compliance
  14. Plan and participate in New Faculty Orientation
  15. Data, reporting and compliance
  16. Serve as the primary College Level Administrator for the University’s faculty information system; this includes representing the college at committee meetings, advising faculty on common practice, developing and delivering training sessions and developing maintenance plan for ensuring accuracy of data
  17. Collect and compile statistical reports necessary for the Association to Advance Collegiate Schools of Business maintenance of accreditation for both the College and the Accounting Department
  18. Ensure that all faculty information is effectively maintained and accurately communicated with internal and external offices

Qualifications:

  1. Bachelor's Degree or equivalent combination of education and experience
  2. Three to five years related work experience
  3. Excellent communication and interpersonal skills
  4. Excellent writing ability and organizational skills
  5. Solid analytical, decision making and problem solving skills
  6. Solid computer skills with experience using word processing and spreadsheet software
  7. Successful completion of standard background checks including but not limited to: social security verification, education verification, county and national criminal background checks, PATCH, FBI fingerprinting, Child Abuse Clearance. Based upon the requirements of the position Lehigh may also request credit history reports, motor vehicle checks and professional license/certification verification

Special Considerations:

  • This position is funded by soft dollars; there is no severance associated with this position
  • This position has fiscal or financial responsibilities other than employee expense activity, such as processing or approving transactions; monitoring or preparing budgets; or generating income for University
  • This position works with minors

Position Number: S72220

Title: Coordinator

Department: College of Busn and Economics

Category: Administrative/Clerical

Job Family: Administrative Services

Website: https://cbe.lehigh.edu/

Posting Date: 04/17/2018

FTE: 100%

Grade and Hiring Minimum: 8-37.5; $40,180 Salary commensurate with experience and qualifications. Salary adjustments for internal candidates comply with University policy. For more information contact Human Resources.

Required Documents Message: Cover Letter, Resume